Carrier Compliance.
At EIDDI Dispatch, compliance is not a formality — it is the foundation of every carrier relationship we build. Before a single load is dispatched, we verify that every carrier meets the regulatory and insurance requirements set by the FMCSA and expected by Tier-1 freight brokers across the United States.
We verify the carrier's MC Authority and USDOT Number through the FMCSA Licensing and Insurance database. We confirm the authority is active, in good standing, and not subject to any pending revocation or suspension orders.
We collect and review the carrier's Certificate of Insurance to confirm minimum liability coverage of $750,000 for general freight or $1,000,000 for hazmat. We also verify cargo insurance where required by broker specifications.
A completed IRS W9 form is collected from every carrier during onboarding. This document confirms the carrier's legal business name, address, and Tax Identification Number for accurate invoice and payment processing.
We review the carrier's FMCSA Safety Measurement System (SMS) scores and overall safety rating. Carriers with conditional or unsatisfactory ratings, or those under active compliance reviews, are not eligible for dispatch services until their standing is restored.
Before booking any load, we review the freight broker's credit score and payment history through industry resources such as Carrier411 and Dun & Bradstreet. We only book loads with brokers who maintain acceptable credit ratings and a consistent payment record.
Once all documentation is verified and on file, the carrier's dispatch profile is activated. Rate Confirmations are then prepared under the carrier's MC Authority and the carrier's legal name — never under EIDDI's identity.
| Document | Purpose | Issued By | Status |
|---|---|---|---|
| MC Authority Certificate | Confirms legal authority to operate as a for-hire motor carrier in interstate commerce | FMCSA | Required |
| USDOT Number | Unique identifier for tracking carrier safety information and compliance records | FMCSA | Required |
| Certificate of Insurance (COI) | Confirms active liability and cargo insurance coverage meeting FMCSA minimums | Insurance Provider | Required |
| IRS Form W9 | Confirms legal business name and Tax ID for billing and payment processing | Carrier / IRS | Required |
| BOC-3 Filing | Process agent designation filed with FMCSA — required for MC Authority activation | Process Agent / FMCSA | Required |
| Carrier Setup Packet | Broker-specific onboarding form confirming carrier details for load booking | Freight Broker | Per Broker |
| Hazmat Endorsement | Required for carriers transporting hazardous materials under 49 CFR Part 172 | FMCSA / State | If Applicable |
FMCSA Safety Measurement System (SMS)
The SMS tracks carrier safety performance across seven Behavior Analysis and Safety Improvement Categories (BASICs). We review carrier scores in these areas before onboarding and flag concerns proactively:
- Unsafe Driving
- Hours of Service (HOS) Compliance
- Driver Fitness
- Controlled Substances & Alcohol
- Vehicle Maintenance
- Hazardous Materials Compliance
- Crash Indicator
Insurance Minimums (49 CFR Part 387)
Federal regulations under 49 CFR Part 387 mandate minimum insurance levels for for-hire motor carriers. We verify compliance with these minimums for every carrier:
- General Freight (non-hazmat): $750,000 minimum liability
- Hazardous Materials: $1,000,000 – $5,000,000 depending on commodity
- Passenger Carriers: $5,000,000 minimum
- Cargo Insurance: Per broker requirements, typically $100,000
Hours of Service (HOS) Awareness
While HOS compliance is the carrier's legal responsibility, EIDDI dispatch consultants are trained to be aware of Hours of Service regulations under 49 CFR Part 395. We do not dispatch loads that would require a carrier to violate their available drive time, and we communicate load pickup times with HOS limits in mind.
MC Authority Status Checks
MC Authority can be revoked, suspended, or placed out-of-service at any time by the FMCSA for reasons including lapsed insurance filings, safety violations, or non-payment of fees. We verify active authority status through the FMCSA SAFER system before each new broker relationship is established for a carrier.
Broker Credit & Payment Verification
A carrier's biggest financial risk is a broker who does not pay. Before booking any load, we review broker payment history and credit standing through industry resources. We maintain an internal record of brokers with slow payment histories and advise carriers accordingly. Quick-pay options are always explored when available.
Rate Confirmation Integrity
Every load dispatched by EIDDI results in a signed Rate Confirmation between the carrier and the broker — never between EIDDI and the broker. This document is the legal contract for each load and confirms the agreed rate, pickup and delivery details, and any special requirements. Carriers receive a copy of every Rate Confirmation before the load begins.